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Careers at NLC

Careers at NLC

Administrative Assistant, Chair, Academic Upgrading





Peace River

Competition #:


Open To:

All Applicants

Date Posted:

October 5th, 2018

Closing Date:

October 23rd, 2018 - 12:57am

Compensation Rate:

Salary Range: $46,212 to $56,412 per year

Hours Per Week:


Additional Information:

Northern Lakes College is a publicly governed Comprehensive Community Institution (CCI) with 23 campuses and 5 community access point sites, located in 50 communities across northern Alberta. Diploma and certificate programs include academic upgrading, business administration, office administration, health sciences and human services, trades and technology, university studies, and a variety of continuing education and corporate training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The college’s service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following full time project position available:

Administrative Assistant, Chair, Academic Upgrading

Reference #NLC-1718

Salary Range: $46,212 to $56,412 per year

November 23, 2018 to May 26, 2020

Location: Peace River

Required Qualifications:

  • College Certificate in Office or Business Administration, one-year university or equivalency;
  • Two to three years of experience within an office or educational environment requiring similar duties;
  • High level skills with MS Office including: MSWord, Excel, Access, PowerPoint, Outlook and Explorer;
  • Excellent communication skills;
  • Strong service orientation and excellent customer service skills;
  • Ability to work in a fast-paced environment and adapt to changing technology;
  • Team oriented;
  • Ability to manage multiple tasks and deadlines.

For complete details on this employment opportunity, visit us online at: click on Careers at NLC

Please submit a resume quoting the reference number NLC-1718 to:

Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB  T0G 2A3 

Fax: 780-849-5881

Closing Date: October 23, 2018

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

Administrative Assistant

Job Description

Overall Purpose

The Administrative Assistant reports to the Chair and is responsible for the direct administrative support to the Chair, specifically, and the department, in general. The Administrative Assistant works closely with the team to support all program initiatives at the College. 

Primary Areas of Responsibility:

Providing administrative functions for the Chair

  • Reception for office
  • Student attendance reports for audits
  • Tracking employee timesheets for wage & sessional employees
  • Order supplies & keeping track of campus budgets
  • Track Employee PD applications
  • Compile queries and data reports
  • Compile site estimates & site requests
  • Updating Master Program Plan entries
  • Process VISA receipts and submit reports
  • Compiling and filing Monthly financial reports
  • Tracking and coding expense claims, petty cash and campus vehicle expenses
  • File management
  • Researching, drafting and tracking documentation as required
  • Compiling student completion reports

Coordinating and providing administrative functions for the department

  • Marks entry in Agresso and PASI
  • Student attendance & administration
  • Updating student list
  • Compiling assignment and program schedules, exam schedules
  • Updating the program & student handbooks
  • Distribution and collection of exams
  • Sending out and compiling student survey results
  • Updating course outline templates
  • Assisting in maintenance of Moodle courses
  • Compile Program book estimates & communicating with bookstore for new material
  • Ordering instructor and learner resources

Onsite learner and instructional staff support

  • Student book orders
  • Proctoring exams
  • Assisting with orientation, distributing books
  • Assisting Campus Instructors with Ed Plans in Docushare





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