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Careers at NLC

Careers at NLC

Human Resources Generalist

HR

Location:

Slave Lake

Competition #:

NLC-1756

Open To:

All Applicants

Date Posted:

June 5th, 2019

Closing Date:

June 23rd, 2019 - 11:59pm

Compensation Rate:

$60,192 to $78,972 per year

Hours Per Week:

36.25

Additional Information:

Northern Lakes College is a publically governed Comprehensive Community Institution (CCI) with 23 campuses and 5 community access point sites, located in 50 communities across northern Alberta. Diploma and certificate programs include academic upgrading, business administration, office administration, health sciences and human services, trades and technology, university studies, and a variety of continuing education and corporate training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The college’s service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following full time ongoing position at our Slave Lake campus:

Human Resources Generalist (Recruitment/Payroll)

Reference #NLC-1756

Salary Range: $60,192 to $78,972 per year

June 2019 to ongoing

The Human Resource Generalist is responsible for performing and assisting with various Human Resources functions and programs including day to day Human Resources operations with a focus on recruitment, retention of employees, payroll, benefits, onboarding, training and adherence to all pertinent employment laws and Collective Agreements.

Qualifications:

  • Diploma/Degree in Human Resources or other relevant discipline;
  • Experience in HRIS with current progressive Human Resources related experience in Recruitment and Payroll;
  • Experience working in a unionized environment, post-secondary experience and Canadian Payroll Association Management Certification designation would be an asset;
  • A class 5 driver’s license, travel is required;
  • A clean Criminal Record check is required prior to commencement.

For complete details on this employment opportunity, visit us online at: www.northernlakescollege.ca click on Careers

Please submit a resume quoting the reference number NLC-1756 to:

Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB  T0G 2A3 

Fax resume to: 780-849-5881

Closing Date: June 23, 2019

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

Position Description:

Human Resources Generalist

Slave Lake Campus

Nature and Scope of Work

  • Reporting to the Assistant Director, Human Resources, the Human Resources Generalist is responsible for performing and assisting with various Human Resources functions and programs including day to day Human Resources operations with a focus on recruitment, retention of employees, payroll, benefits, onboarding, training and adherence to all pertinent employment laws and Collective Agreements.

Duties and Responsibilities

  • Recruitment of Employees:
    • Review staffing requests, enter on spreadsheet for Senior Management approval;

    • Liaise with Senior Management to generate the advertisement and review the job description and make recommendations;

    • Work with advertisement agencies;

    • Receive and screen applications/resumes to ensure they meet the screening criteria;

    • Contact candidates and schedule interviews;

    • Assist with the creation of interview questions;

    • Prepare interview binders;

    • Participate in the interview process, performing the role of interview Chair as required;

    • Inform unsuccessful candidates;

    • Assist with reference checks when required;

    • Ensure the recruitment and selection manual is kept up to date;

    • Advise Chair on interview matters, and monitor competitions to ensure the appropriate process has been followed and evaluate Chairs on work completed;

    • Participate in the decision making process for selecting hires, make recommendation to the Chair;

    • Act as main point of contact for staffing and recruitment questions and concerns;

    • Send out employee announcements via e-mail.

  • Retention of Employees
    • Work as a team with other Human Resources staff to actively promote retention of employees through new employee commencements, orientation to the College, providing information on College policies and procedures and helping new/existing employees to understand their rights/responsibilities as contained in the Collective Agreements.

    • Provide direction in classification matters such as working with supervisors to reclassify employees, explaining classification ranges to employees.

  • Offer of Employment Preparation
    • Evaluate successful candidate’s resume for education and experience, consult the Collective Agreement, recommend rate of pay, prepare offer document, verbally present offer and explain offer details to candidates.

  • Administration of Payroll
    • Processing of pay and benefits for College employees which includes but not limited to: commencement, benefit administration, calculations for various payroll transactions (adjustments, overtime, increments, etc.), termination, ROE and T4 production and year-end for salary, wage, contract and sessional employees as per the College’s policies, procedures and regulations, and the various Collective Agreements.

    • Maintain personnel files, including creating files for new employees;

    • Assist in the benefit renewal process;

    • Monitor and record all absences either electronically or manually.

  • Financial
    • Invoicing, cheque requisitions and remittances, 3rd party agreements;

    • Depositing benefit cheques and other receivables and forwarding appropriate documentation to Finance;

    • Process deductions in Agresso for RRSPs.

  • Training
    • Determining training needs, developing handouts and materials, and presenting training to co-workers, supervisors and other College employees as required.

    • Present Chair training packages to those individuals who will be responsible for chairing interviews.

    • Provide advice and information to managers on the interpretation and application of the Collective Agreements and on relevant legislation and policies.

  • Departmental policies, regulations and procedures
    • Assist with the development and updating of Human Resources policies, procedures and/or regulations.

    • Analyze data, conduct research, and prepare reports on a variety of compensation and benefit issues.  Developing and preparing draft documents for the Assistant Director and/or Executive Director.

  • Other Duties
    • Responding to and completing surveys;

    • Providing back up or assistance within the payroll unit to ensure timely processing of payroll;

    • Providing back up or assistance within the recruitment unit to ensure timely hiring of positions;

    • Assist the Assistant Director with Auditors (Auditor General, CRA);

    • Archiving files for the Human Resources department;

    • Handle confidential information in a professional and discreet manner;

    • Assisting the Executive Director with negotiations, compiling statistical information, researching legislated regulations (Employment Standards Code), etc;

    • Participate in committees as appropriate;

    • Assist with preparation of paperwork, writing letters and meeting with Employees during the Abolishment process as needed.

Knowledge, Skills and Abilities

  • Knowledge of payroll calculations, accounting and spreadsheet preparation and internal controls;

  • Strong computer skills, with specific experience in: Microsoft Word, Excel and Outlook;

  • Strong knowledge and experience with computerized HRIS; preferably Agresso;

  • Ability to communicate and liaise with employees, supervisors, administrators, union representatives and other Human Resources staff as appropriate in person, via e-mail or telephone;

  • Ability to establish and maintain working relationships with individuals at all levels of the organization;

  • Listening skills;

  • Creativity/problem solving;

  • Organizational skills;

  • Time management skills;

  • Ability to be self-directed, flexible and work independently with minimal supervision;

  • Ability to work within a team;

  • Ability to act with tact and diplomacy;

  • Ability to present ideas effectively and persuasively, in both written and oral form, including preparation and presentation of reports;

  • Ability to maintain a high degree of confidentiality, professionalism and integrity.

Qualifications

  • Diploma/Degree in Human Resources or other relevant discipline;

  • Assets include, Chartered Professional in Human Resources (CPHR) designation and/or Canadian Payroll Association Management Certification designation;

  • Experience in HRIS with at least three (3) years current progressive Human Resources related experience;

  • Experience working in a unionized environment, post-secondary experience would be an asset.

 

 

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