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Careers at NLC

Careers at NLC

Administrator, Student Placements



Slave Lake

Competition #:


Open To:

All Applicants

Date Posted:

June 14th, 2019

Closing Date:

July 2nd, 2019 - 12:00am

Compensation Rate:

Northern Lakes College is a publicly governed Comprehensive Community Institution (CCI) with 23 campuses and 5 community access point sites, located in 50 communities across northern Alberta. Diploma and certificate programs include academic upgrading, business administration, office administration, health sciences and human services, trades and technology, university studies, and a variety of continuing education and corporate training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The college’s service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following full time position available:

Administrator, Student Placements

Reference #NLC-1775

Salary Range: $61,692 to $80,952 per year

July 2019 to ongoing

Location: Slave Lake

Required Qualifications:

  • Preference will be given to candidates with a Health related background i.e. Nursing, Paramedicine;
  • Excellent communication and organizational skills;
  • Ability to work well autonomously and in a team environment;
  • Ability to travel across campus and external agency areas;
  • Possess an understanding of academic health care programs;
  • Experience using Health Sciences Placement Network (HSPnet) would be an asset;
  • Experience using Excel Tracking and Comptracker would be an asset;
  • Exercise discretion and confidentiality in the performance of the position;
  • Knowledge of external agencies and related programs to facilitate student placements would be an asset.

For complete details on this employment opportunity, visit us online at: click on Careers at NLC

Please submit a resume quoting the reference number NLC-1775 to:

Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB  T0G 2A3 

Fax: 780-849-5881

Closing Date: July 2, 2019

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

Position Description

Title: Administrator, Student Placements

Major Job Function:

This position’s primary responsibility is to provide planning, support, and monitoring of program needs. There is a requirement to input data to support the program areas. The placements for instructor-led clinical placements & preceptor-led practicum placements; request, implement and track practicum placements for students in the Northern Lakes College Health Programs – Practical Nurse, Allied Health Programs (Health Care Aide, Primary Care Paramedic, Advanced Care Paramedic, Paramedicine Upgrading Programs). Act as a liaison between the College and external agencies, organizations and health regions. An extensive knowledge of the program requirements and the health care system is required. Competencies and tasks of the position will be consistent with the educational principles of the College, which focus on meeting the learning needs of students.

Duties and Responsibilities:

  1. Collaborate with program Chairs and Coordinators to plan, advise and monitor program needs:
  • Maintain academic records.
  • Data collection and entry.
  • Assist with ensuring students have the necessary resources to be successful.
  • Attend monthly department meetings and other meetings as required.
  1. Collaborate with Chair, Coordinators and Instructors to Facilitate Clinical Placement Experiences for Students:
  • Research and recommend potential clinical and practicum placement sites and provide information to instructors, department Chairs, Coordinators, Instructors and students, when course demands change or evolve.
  • Consult with instructors to match students and preceptors.
  • Support the process of obtaining updating and acquiring new student placement agreements.
  1. Maintain Accurate Student Records:
  • Record current, relevant student information.
  • Oversee and maintain HspNet Database including student placements.
  • Maintain up to date inventory of student information.
  • Compose written communication to students as needed.
  • Verify student records to confirm all College program and practicum placement requirements are met (e.g., criminal record and vulnerable sector search, immunizations, First Aid and CPR certification, WCB coverage, etc.).
  • Record and track clinical placement experiences for all students throughout the program to ensure program approval/accreditation requirements are met for each student.
  1. Accountability:

This position is accountable to and reports to the Program Chairs in Allied Health & Practical Nurse.


    1. Communication: 

  • Demonstrates effective listening, written and oral communication skills, communicates clearly and knowledgeably, shares and exchanges information with others, seeks input from others, appropriately adapts communications to diverse audiences, protects private and confidential information.

    2. Teamwork:

  • Builds productive working relationships, cooperates and collaborates with colleagues, treats others with respect, has good conflict resolution skills. Maintains appropriate working relationships within the wider College community.

    3. Quality & Effectiveness

  • Understands the value of keeping organized and meeting timelines. Improves processes and practices by identifying inefficiencies and redundancies, demonstrates attention to detail, efficiency and quality in one’s own work, and adapts within a work environment that experiences change.

    4. Problem Solving:

  • Makes clear, transparent, timely decisions within the scope of duties, analyzes and prioritizes work situations to identify and solve problems.
  • Works independently within established guidelines. The situations encountered are standard and there is room to exercise judgment regarding specific situations relating to student placements. Assistance from the supervisor and/or faculty is available where precedent does not exist.
  • Finds suitable placements for students.

    5. Client Service Focus:

  • Understands the importance and impact of providing timely and quality service, delivers quality service to a diverse client base, anticipates, adapts and fulfills client needs, refers clients to appropriate/additional campus or related resources, strives to improve the quality of service.
  • Coordinate and schedule placements with placement sites and ensure contracts are accurate and signed by the delegated authority.
  • Ensure that placements meet the requirements for accreditation with program specific regulatory bodies.
  • Ensure that students have obtained all requirements and pre-requisites prior to the start of the placement.

    6. Ability to Adapt:

  • Prioritizes actions effectively in order to respond to numerous, diverse challenges and demands. Manages emotions during times of change or stress. Provides resolution and flexibility to meet or adjust to differing priorities. 

    7. Inclusiveness:

  • Demonstrates empathy and respect for people and their differences. Behaviour warrants trust and respect by others. Works to understand the perspectives of others to implement their ideas in specific work processes.

    8. Technological:

  • Demonstrates skills and knowledge in the use of information technology (e.g. computers, word processing, spreadsheets, presentation software, internet resources, email, etc.), office equipment and procedures.

    9. Reliability:

  • Personally responsible; has initiative and self-motivation; completes work in a timely, consistent manner; works hours necessary to complete assigned work; is regularly present and punctual; arrives prepared for work; is committed to doing the best job possible; keeps commitments.

    10. Commitment to Safety:

  • Understands encourages and complies with the college’s occupational health & safety policies and procedures; completes all required OH&S training; takes personal responsibility for health and safety.


  • Preference will be given to candidates with a Health related background i.e. Nursing, Paramedicine
  • Excellent communication and organizational skills.
  • Ability to work well autonomously and in team environment
  • Ability to travel across campus and external agency areas.
  • Possess an understanding of academic health care programs.
  • Experience using Health Sciences Placement Network (HSPnet) would be an asset.
  • Experience using Excel Tracking and Comptracker would be an asset;
  • Exercise discretion and confidentiality in the performance of the position.

Knowledge of external agencies and related programs to facilitate student placements would be an asset.

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