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Careers at NLC

Careers at NLC

Admissions Specialist (.8 FTE)

Admissions Specialist

Status:

Term

Location:

Slave Lake or another Region Campus

Competition #:

NLC-1976R

Open To:

All Applicants

Date Posted:

September 20th, 2022

Closing Date:

October 7th, 2022 - 11:59pm

Compensation Rate:

$44,380 to $58,387 per year

Hours Per Week:

29 

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following part-time term position available:

Admissions Specialist (.8 FTE)

Reference #NLC-1976

Salary Range: $44,380 to $58,387 per year

Location: Any Northern Lakes College Campus

Start Date: October 2022 to December 22, 2023

Qualifications:

  • College Certificate or equivalent (e.g. Office Administration);
  • 3 to 5 years related experience;
  • Valid driver’s license;
  • Criminal Record Check.

For complete details on this employment opportunity, visit us online at:

 www.northernlakescollege.ca click on Careers at NLC

Please submit a resume quoting the reference number NLC-1976R to:  Northern Lakes College, Human Resources, 1201 Main Street SE,, Slave Lake, AB  T0G 2A3 or alternatively Fax: 780 849-5881

Closing Date: October 7, 2022

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

Job Description

Title: Admissions Specialist, Continuing Education and Corporate Training

Major Job Function:

The Admissions Specialist is primarily responsible for the processing and management of student data (i.e. tracking, financial info, certificates etc.) for all CE&CT courses, programs and services wherever and however the training may be delivered.

Duties and Responsibilities:

  1. Enter, Manage, and Report data using Agresso & CE&CT Systems/Financials
  • Enter registrations, payments and invoicing
  • Track, monitor and initiate processes to ensure complete data is collected and forwarded to appropriate 3rd parties for processing (e.g. St. Johns Ambulance)
  • Create Free Text Invoice for vendors
  • Administer refunds, reassignments
  • Compile, evaluate and analyze enrolment and sponsorship documentation
  • Generate Certificates for courses and programs
  • Monitor graduates of Extension Certificate programs bi-annually including generating certificates, transcripts and presenting awards
  • Monitor certificates generated through 3rd parties (e.g. Enform)
  • Generate reports required by CE&CT (e.g. – statistics, listing of sponsors, tracking of courses for enrolments, etc.)
  • Create new reports in conjunction with IT
  • Create, administer and manage central filing system for both paper & electronic central filing
  • Manage student/instructor requests for information and documentation
  • Administer petty cash
  1. Promote Courses/Services for CE&CT
  • Establish & maintain relationships with students, sponsors, instructors
  • Maintain high quality data entry for usage in reports used in the promotion of courses/services
  • Create & generate reports required for sales/promotion/marketing
  • Respond to inquiries and requests in a timely fashion with expert knowledge of CE&CT processes, products, and services
  • Resolve student, sponsor and instructor issues satisfactorily for all parties
  • Provide advice to clients/students about training needs
  • Promote other services or products to clients
  1. CE&CT Trainer
  • Identify improvements needed in service by communicating and consulting with CE&CT stakeholders (customers, sponsors, instructors, other NLC departments & CE&CT staff).  Conduct needs assessment.
  • Research, create, coordinate, implement, and monitor new processes (i.e. – generate survey of sponsors, train CE&CT administrative team, communicate with Liaison, etc.)  Evaluate new or improved processes and affect changes where necessary
  • Plan with internal departments to facilitate the implementation of processes/systems towards increasing efficiency & effectiveness for all parties
  1. Act as back-up for CE&CT
  • Answer & address calls, emails, faxes, drop-ins
  • Process payments
  • Enter accurate data in CE&CT shadow registration system (Excel format)
  • Manage interest lists, waitlists, cancellations & re-assignments for courses
  • Generate registration sheets for individual courses through Agresso
  • Maintain CE&CT registration site on CE&CT drive
  • Generate course reports, schedule & distribute registration tasks. Confirm email/phone/fax/mail
  • Communicate with Liaisons/Instructors regarding course #’s
  • Maintain accurate records for all courses/students/sponsors
  • Handle inquiries for accommodations & directions to locations
  • Collect course paperwork
  • Contact AF in community where training takes place
  • Contact Liaison responsible for course to discuss #’s and any other relevant details needed
  • Contact instructor of course regarding #’s, set-up of room, equipment needed, course materials and any other relevant details
  • Follow-up with Liaison/instructor/AF post-course regarding #’s, fees, sponsorship confirmations, paperwork required (evaluations, course enrollments)
  • Verify room bookings, caterings
  • Order and distribute course materials for Extension Certificate courses
  • Book catering for courses
  • Manage Clean-up of room
  • Make refreshments for courses in July & August (in Slave Lake)
  • Provide administrative services to Chair, Liaisons, and Instructors
  • Order & track supplies
  • Maintain & operate all office equipment
  • Collect data on & report on the status/success of new or improved CE&CT processes

Skills / Knowledge

  • Financial/accounting knowledge
  • Able to multi-task
  • Strong organizational skills
  • Excellent interpersonal and written and verbal communication skills
  • Able to create and manage systems
  • Able to diagnose technology issues
  • Strong computer application skills (e.g. Microsoft Office)
  • Capable of working independently and as part of a team

Contacts (Internal and External):

  • CE & CT employees
  • College department personnel including Finance and IT
  • Corporate clients
  • CE & CT contractors, students and the general public

Qualifications:

  • College Certificate or equivalent (e.g. Office Administration)
  • 3 to 5 years related experience

Suggested Additional Qualifications:

  • Valid Alberta Driver’s License

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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