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| COVID-19 |

Northern Lakes College holds the health, safety, and well-being of students and employees as a priority in its continued response to COVID-19. The Government of Alberta declared a State of Public Health Emergency and announced new measures to increase vaccination rates, reduce transmission, and protect the health care system. The province also introduced a sector-specific exemption for Alberta post-secondary institutions.

Beginning October 4, 2021, to create a safe on-campus environment for students and employees, the College will be launching NLC COVID-19 Safe Campus, requiring all students, employees, contractors, partners, and visitors, 12 years-of-age and older, coming to any Northern Lakes College facility to provide either a proof of vaccination, a negative COVID-19 test within 72 hours, or an approved exemption.


NLC COVID-19 Safe Campus effective October 4, 2021

Masking and physical distancing will be observed at all Northern Lakes College facilities.

Employees

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Mandatory work-from-home measures will remain in place after October 3, 2021, unless the employer has determined an in-person presence is required for operational effectiveness. Employees working onsite will be required to adhere to NLC COVID-19 Safe Campus. Masks and two-metre physical distancing remain mandatory. Masking is not required while alone in your work stations. Employees are to review the Northern Lakes College version 9 COVID-19 Hazard Assessment for Employees.

Students

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Many Northern Lakes College students access their courses from home. Students who access their courses from a Northern Lakes College facility, or who are onsite for a lab or practical portion of their program, will be required to adhere to NLC COVID-19 Safe Campus. Masks and two-metre physical distancing remain mandatory. Masking is not required while alone in your work stations.

Employees and students at partner post-secondary institutions

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Northern Lakes College employees and students working/studying at a partner post-secondary institution (i.e. Athabasca University, Lakeland College, etc.) must comply with the highest level of restrictions, either that of the partner institution or NLC COVID-19 Safe Campus.

Visitors/Contractors/Partners

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Anyone accessing a Northern Lakes College facility will be required to adhere to NLC COVID-19 Safe Campus. Masks and two-metre physical distancing remain mandatory. Please note that the College is asking visitors to only come to a Northern Lakes College facility if there is a real need. External groups or organizations with space in any NLC facility must adhere to all NLC requirements, including NLC COVID-19 Safe Campus.

October 4 - November 14, 2021

Beginning Monday, October 4, anyone accessing a Northern Lakes College facility will be required to show proof of one of the following:

  • partial vaccination (one dose) accepted until November 14; 14 days must have elapsed since the dose was administered.

  • negative PCR or rapid test completed within the past 72 hours. 

Effective November 15, 2021

Effective Monday, November 15, anyone accessing a Northern Lakes College facility will be required to show proof of one of the following:

  • full vaccination beginning November 15; to be considered fully vaccinated, 14 days must have elapsed since the second dose was administered (November 1 or earlier).
  • negative PCR or rapid test completed within the past 72 hours.
  • exemption on medical or protected grounds recognized by the Alberta Human Rights Act.

Be prepared to regularly show your documentation (proof document and one piece of identification) upon arrival at any NLC facility. You may also be asked to show your documentation after arriving – i.e. entering a classroom, etc.

Obtaining your vaccination record

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The easiest way to obtain your AHS COVID-19 vaccination record is at www.albertavaccinerecord.ca. Please note that a MADI (MyAlberta Digital ID) or MyHealth Records account is NOT required. You will need your Alberta Health personal healthcare number, date of birth, and month/year of dose. You can save the document to your phone or print it.

Any of the following is accepted as proof of vaccination:

  • A picture or paper record of a valid Alberta Health Services, My Health Records, pharmacy, First Nations, or physician immunization record prominently displaying the name, type of vaccine and date of administration;
  • valid Government of Alberta vaccination QR code;
  • an immunization record from another Canadian province or territory displaying the name, type of vaccine and date of administration;
  • Canadian armed forces immunization record, displaying the name, type of vaccine and date of administration.

Testing

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If you are unable to provide proof of vaccination or an approved exemption, proof of a negative PCR or rapid test taken within 72 hours prior to accessing a Northern Lakes College facility will be required. 

Exemptions

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Northern Lakes College will consider, on an individual basis, requests for accommodations based on medical or protected grounds recognized by the Alberta Human Rights Act, to the point of undue hardship.

Northern Lakes College encourages members of our College community to keep our community safe by getting vaccinated. We strongly encourage anyone who has not yet received a COVID-19 vaccination to proceed with doing so. You may visit the FAQ page on the AHS website or book a vaccination appointment.

Anyone experiencing COVID-19 symptoms must not come to campus. Please view the Government of Alberta COVID-19 info for Albertans page for full details regarding symptoms and testing, isolation and quarantine requirements, the vaccine program, and more.

Northern Lakes College adheres to all public health measures in effect. Please view the Government of Alberta COVID-19 public health actions page for full details regarding public health measures and restrictions in effect.

Q&A

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Is it a violation of human rights for Northern Lakes College to request confirmation of vaccination?

No. Please refer to the Alberta Human Rights Commission webpage, Human rights, vaccines, and medical testing.

Is it a violation of privacy laws for Northern Lakes College to request confirmation of vaccination?

No. Northern Lakes College is subject to the Freedom of Information and Protection of Privacy Act (“FOIP”) of Alberta. FOIP sets out what personal information the College can collect and how it can use and disclose such information. FOIP allows the College to collect personal information that is necessary for operating programs or activities of the College. The College has an obligation to safeguard this sensitive personal information, as it does with all personal information it collects. This information, once collected, can only be shared with employees of the College who need to know this information to complete their job duties at the College.


Protection of Privacy: The personal information that you provide to Northern Lakes College is collected pursuant to section 33(c) of the Freedom of Information and Protection of Privacy Act (Alberta) (“FOIPPA”). The proof of vaccination, COVID-19 test result, or exemption record provided will not be stored or retained by Northern Lakes College, but will be viewed for the verification of vaccination or testing status. In certain circumstances, personal information that will be retained is an individual’s name, date and time of verification, name of employee who viewed verification, and vaccination status (vaccinated - date of first dose/date of second dose; negative test result; or exemption - date of exemption expiry). The information collected will be used for the purposes of ensuring compliance with provincial laws and programs and Northern Lakes College policy and procedures, determining safe attendance on Northern Lakes College campuses, and related purposes. Collected personal information is protected from unauthorized access, use, and disclosure in accordance with FOIPPA and may be reviewed subject to the provisions of the Act. Questions regarding the collection, use, and disclosure of personal information can be directed to the FOIP Coordinator, 780-751-3259 or foipcoordinator@northernlakescollege.ca.

Student Q & A

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Frequently Asked Questions – how does NLC COVID-19 Safe Campus affect me as a student?
Students who access their courses from a Northern Lakes College facility, or who are onsite for a lab or practical part of their program, will have to adhere to NLC COVID-19 Safe Campus.

1. Why is Northern Lakes College implementing NLC COVID-19 Safe Campus?

Northern Lakes College holds the health, safety, and well-being of students and employees as a priority in its continued response to COVID-19. Vaccination against COVID-19 is the most effective means to prevent the spread of COVID-19, to prevent outbreaks on our campuses, and to protect our students, employees, and community members.

2. What do I need to access a Northern Lakes College facility?

You will need to show either proof of vaccination, a negative test result, or an approved exemption.

3. My program is entirely online, and I don’t have any need to access campus. Does NLC COVID-19 Safe Campus apply to me?

No. NLC COVID-19 Safe Campus applies only to individuals accessing a Northern Lakes College facility.

4. What is considered valid proof of vaccination?

Any of the following is accepted:

  • A picture or paper record of a valid Alberta Health Services, My Health Records, pharmacy, First Nations, or physician immunization record prominently displaying; the name, type of vaccine and date of administration, or
  • valid Government of Alberta vaccination QR code, or
  • an immunization record from another Canadian province or territory displaying the name, type of vaccine and date of administration, or
  • Canadian armed forces immunization record, displaying the name, type of vaccine and date of administration.

5. What are the important dates I need to know?

From October 4 - November 14, 2021, showing proof of one of the following is needed for access to a Northern Lakes College facility:

  • partial vaccination (one dose) administered at least 14 days before today’s date. (i.e., if the date is October 4, then the vaccination must have been administered on or before September 20)
  • negative PCR or rapid test completed within the past 72 hours (i.e., within three days of date you will be onsite)
  • approved exemption document.

Effective November 15, 2021, showing proof of one of the following is needed for access to a Northern Lakes College facility:

  • full vaccination (two doses); administered at least 14 days before today’s date, which means the second dose was administered on or before November 1
  • negative PCR or rapid test completed within the past 72 hours (i.e., within three days of date you will be onsite)
  • approved exemption document.

6. Do I need to present ID?

If you are not known to the NLC employee, yes, you may have to present ID. You should have both your ID and proof documentation with you when you are at any NLC facility.

7. Are masks and physical distancing still needed?

Yes. Masks and two-metre physical distancing remain mandatory. Masking is not needed while alone in your work station.

8. Are there any exceptions for individuals who need to access a Northern Lakes College facility but don’t yet have their required vaccination / rapid test / exemption?

No.
If you require support to meet the requirements, contact Student Success by email at studentsuccess@northernlakescollege.ca or by phone at 780-849-8617.

9. How do I apply for an exemption?

You may apply for an exemption on medical or protected grounds recognized by the Alberta Human Rights Act. To start the process or get more information, contact Accessibility Services by email at accessibilityservices@northernlakescollege.ca or by phone at (780) 849-8631.

10. Are there any supports for students during this time?

Yes.

  • Program Coordinators are available to support students who may require solutions to printing or scan without access to a campus, options for exam invigilation, access to laptops, or perhaps print packages. Availability of these options is not guaranteed.
  • Students who require access to Wi-Fi, and do not meet vaccination, testing, or exemption requirements are reminded that Drive-Up Wi-Fi is available at all Northern Lakes College campuses.
  • Library Services offers a digital library collection. Visit the Library website, or contact Library Services at nlclibrary@northernlakescollege.ca or 780-849-8670.
  • Counsellors are available to support students who may be facing increased challenges. Please contact our Counselling Team at 1-866-652-3456, ext. 3222 or counselling@northernlakescollege.ca.

11. What happens if I choose not to comply with NLC COVID-19 Safe Campus and need access to a Northern Lakes College facility?

If you are unable to provide either proof of vaccination, a negative test result or an approved exemption, you will not be permitted to access a Northern Lakes College facility. You will have the option to withdraw or, failing to comply, will be processed in accordance with the Student Conduct Procedure, Section Two: Non-Academic Misconduct.

12. I still have questions- who can I contact to get the answers I need?

Contact Student Success by email at studentsuccess@northernlakescollege.ca or by phone at 780-849-8617.