Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries.

The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following full time term position:

Administrative Assistant, Chair, Human Services and University Studies

Reference #NLC-2132

Hourly Rate: $25.36 to $30.95

Start Date: May 2024 to August 4, 2024

Location: Slave Lake

Qualifications:  

• A certificate in Office Administration or Business Administration, preferred;
• A minimum of two years’ Office Administration experience, preferred;
• Experience should include Microsoft Office, Outlook and Teams.
• A combination of work experience, training and education may be considered.

Successful candidate must provide University or College Transcripts to Human Resources prior to commencement.

For complete details on this employment opportunity, visit us online at www.northernlakescollege.ca click on Careers. Please submit a resume quoting the reference number NLC-2132 to:

Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB  T0G 2A3

Alternatively, fax resume to 780 849-5881

Closing Date: May 14, 2024

Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

Position Description

Title: Administrative Assistant, Chair, Human Services and University Studies

Department: Learner Services

Major Job Function:

Reporting to the Chair, Human Services and University Studies, this incumbent is responsible to provide administrative support to the Human Services and University Studies programs and other programs under the direction of the Chair as required. Responsibilities include: coding invoices for payment, scheduling, assistance to Human Services and University Studies faculty, purchasing and general office services.

Duties and Responsibilities:

• Direct calls to the appropriate staff.  Must know the duties of others in College.
• Acquisition of supplies for program areas.  This includes preparing purchase orders, ordering and distributing supplies.  Keeping an inventory of basic office supplies.
• Properly code invoices for signature.
• Filing information in a manner consistent with the College Records Management procedures. Ensure confidentiality of all documents.
• Answer basic inquiries from staff, students, and the public. This is done in person, on the phone or by email.
• Entering and retrieving information from the Student Information database.
• Input updates to Master Program Plans.
• Sort and properly distribute mail.
• Record and distribute minutes from meetings. Types of meetings include staff meetings and those required by the Chair.
• Liaise with Finance department to reconcile invoices.

Skills / Knowledge:

• Excellent communication skills, both verbal and written
• Time management skills.
• Good computer knowledge; particularly MS Office, email.
• Attention to detail

Contacts (Internal and External):

• College Community
• Other Colleges and Post-Secondary Institutions
• Government Agencies
• Vendors/Suppliers

Qualifications:

• A certificate in Office Administration or Business Administration, preferred;
• A minimum of two years’ Office Administration experience, preferred;
• Experience should include Microsoft Office, Outlook and Teams;
• A combination of work experience, training and education may be considered.