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Careers at NLC

Careers at NLC

Human Resources Advisor

Administration

Location:

Slave Lake

Competition #:

NLC-1913

Open To:

All Applicants

Date Posted:

October 14th, 2021

Closing Date:

October 28th, 2021 - 11:59pm

Compensation Rate:

$53,580 to $70,500

Hours Per Week:

36.25

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following full time position available:

Human Resources Advisor

Reference #NLC-1913

Salary: $53,580 to $70,500

November 2021 to ongoing

Location: Slave Lake

Qualifications:

  • Certificate in Human Resources; Business Administration, Office Administration or other relevant discipline;

  • Two to three years of experience in payroll;

  • Two to three years of administrative and customer service experience in an office environment;

  • Strong computer skills in Microsoft Office (Word, Excel, Outlook, Teams);

  • Excellent customer service and organizational skills with an ability to work in a fast-paced environment;

  • Assets include, knowledge of automated payroll systems and completion of the Canadian Payroll; Associations (CPA) Level 1, experience working in a unionized environment and/or post-secondary experience;

  • A combination of education and experience may be considered.

Successful candidate must provide College or University transcripts and Criminal Record Check, proof of Covid 19 Vaccination, negative PCR test within the past 72 hours or an approved exemption to Human Resources prior to commencement.

For complete details on this employment opportunity, visit us online at www.northernlakescollege.ca click on Careers.

Please submit a resume quoting the reference number NLC-1913  to:

Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB  T0G 2A3 

Or fax resume to: 780-849-5881

Closing Date: October 28, 2021

Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

Position Description

Human Resources Advisor

Slave Lake Campus

Nature and Scope of Work

  • Reporting to the Assistant Director, Human Resources, the Human Resources Advisor is responsible for performing and assisting with various Human Resources functions and programs. The incumbent will be responsible for time sensitive and highly confidential information within the Human Resources department.

Duties and Responsibilities

  • Administration of Payroll
    • Processing of pay and benefits for College employees which includes but not limited to: onboarding, calculations for various payroll transactions (wage timesheets, adjustments, overtime, increments, etc.), ROEs, T4s and year-end for wage, contract and sessional employees as per the College’s policies, procedures and regulations, Alberta Employment Standards, Terms and Conditions of Employment and the various Collective Agreements
    • Providing back up or assistance within the payroll unit to ensure timely processing of payroll
    • Maintain personnel files, including creating files for new employees and following up with employees on missing documents
  • Financial
    • Invoicing, cheque requisitions and 3rd party agreements
    • Depositing benefit cheques and other receivables and forwarding appropriate documentation to Finance
    • Reconciliation of accounts including tracking the department expenses, verifying coding, and completing monthly credit card reconciliations
  • Departmental policies, regulations and procedures
    • Assist with the updating of Human Resources policies, procedures and/or regulations
    • Research other Post-Secondary Institutions or Legislation as requested by the Assistant Director, Human Resources, and/or Manager, Employee and Labour Relations
  • Retention of Employee
    • Work as a team with other Human Resources staff to actively promote retention of employees through new employee onboarding, orientation to the College, providing information on College policies and procedures and helping new/existing employees to understand their rights/responsibilities as contained in the Terms and Conditions of Employment or Collective Agreements
  • Recruitment of Employees:
    • Track staffing requests, transcripts and criminal record checks on spreadsheets; following up on missing documents as necessary
    • Receive and compile applications/resumes to provide to hiring manager
    • Contact candidates and schedule interviews
    • Prepare interview binders
    • Inform unsuccessful candidates
    • Assist with reference checks when required
    • Assist in updating the recruitment and selection manual as directed by the Manager, Employee and Labour Relations
    • Act as a point of contact for staffing and recruitment questions
    • Send out employee announcements via e-mail
    • Providing back up or assistance within the recruitment unit to ensure timely hiring of positions
    • Assist the Human Resources Generalist, Staffing and Recruitment with:
  • Administrative Duties
    • Responsible for tracking and recording all professional development requests, verification of coding (expense claims and credit card activity relating to professional development). Reconcile expenses to ensure proper coding is applied.  Provide monthly updates to Assistant Director regarding the overall budget for professional development.
    • Responsible for ensuring the organizational chart is up to date
    • Process business card requests
    • Preparation/assistance of highly confidential correspondence
    • Responsible for general office duties including answering telephone, ordering supplies, filing, photocopying, incoming and outgoing mail
    • Process driver abstract requests.
    • Organize and maintain paper and electronic filing system including scanning and archiving files
    • Coordination of travel arrangements for the department
    • Preparation of agenda packages, meeting minutes, follow-up on action items as required by the department Managers.
    • Preparing incoming and outgoing mail
    • Assisting the department Managers with preparation of correspondence as required
  • Other Duties
    • Assist the Assistant Director with Auditors (Auditor General, CRA)
    • If required, assist the Executive Director with negotiations, compiling statistical information, researching legislated regulations (Employment Standards Code), etc.
    • If required, attend meetings during collective bargaining and take meeting minutes.  Prepare articles that are agreed upon for changes within the Collective Agreement.
    • Handle confidential information in a professional and discreet manner
    • Assist with preparation of paperwork, writing letters and meeting with Employees during a termination process as needed
    • Other related duties as required

Knowledge, Skills and Abilities

  • Good knowledge of payroll, including the ability to manually calculate payroll, , accounting and spreadsheet preparation
  • Ability to maintain a high degree of confidentiality, professionalism and integrity
  • Strong computer skills, with specific experience in: Microsoft Word, Excel and Outlook
  • Knowledge and experience with computerized HRIS
  • Excellent communication skills with various individuals both internal and external to the College
  • Ability to establish and maintain excellent working relationships with all individuals
  • Familiar with budget processes and ability to track expenditures
  • Listening skills
  • Creativity/problem solving
  • Organizational skills
  • Time management skills
  • Ability to be self-directed, flexible and work independently with minimal supervision
  • Ability to work within a team
  • Ability to act with tact and diplomacy

Qualifications

  • Certificate in Human Resources; Business Administration, Office Administration or other relevant discipline
  • Two to three years of experience in payroll
  • Two to three years of administrative and customer service experience in an office environment
  • Strong computer skills in Microsoft Office (Word, Excel, Outlook, Teams)
  • Excellent customer service and organizational skills with an ability to work in a fast-paced environment
  • Assets include, knowledge of automated payroll systems and completion of the Canadian Payroll Associations (CPA) Level 1, experience working in a unionized environment and/or post-secondary experience
  • A combination of education and experience may be considered
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