Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following full-time ongoing position available:

Administrative Assistant, Chair, Business Programs & Regional Stewardship

Reference #NLC-2046

Salary Range: $47,268 to $57,684 per year

Location: Slave Lake

Start Date: July 1, 2023 to ongoing

Qualifications:

• College Certificate in Office or Business Administration, one-year university or equivalency;
• Two to three years of experience within an office or educational environment requiring similar duties;
• High level skills with MS Office including: MSWord, Excel, Access, PowerPoint, Outlook and Explorer;
• Excellent communication skills;
• Strong service orientation and excellent customer service skills;
• Ability to work in a fast-paced environment and adapt to changing technology;
• Team oriented;
• Ability to manage multiple tasks and deadlines;
• A combination of education, training and experience may be considered.

For complete details on this employment opportunity, visit us online at: www.northernlakescollege.ca click on Careers at NLC

Please submit a resume quoting the reference number NLC-2046 to: Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB  T0G 2A3  Fax: 780 849-5881 or email: resumes@northernlakescollege.ca

Closing Date: June 11, 2023

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

Position Description

Administrative Assistant, Chair, Business Programs and Regional Stewardship

Nature and Scope of Work

The Administrative Assistant, Chair, Business Programs and Regional Stewardship reports to the Chair, Business Programs and Regional Stewardship and is responsible for the direct administrative support to the Chair, specifically, the Business department, and the Continuing Education and Corporate Training Department in general. The Administrative Assistant works closely with the team to support all program initiatives at the College. 

Duties and Responsibilities

Providing administrative functions for the Chair

• Reception for office
• Student attendance reports for audits
• Tracking employee timesheets for wage & sessional employees
• Order supplies & keeping track of budgets
• Track Employee PD applications
• Compile queries and data reports
• Compile site estimates & site requests
• Updating Master Program Plan entries
• Process VISA receipts and submit reports
• Compiling and filing Monthly financial reports
• Tracking and coding expense claims, petty cash and campus vehicle expenses
• File management
• Researching, drafting and tracking documentation as required
• Compiling student completion reports

Coordinating and providing administrative functions for the Business and Continuing Education and Corporate Training departments

• Answering phones and monitoring department email for Continuing Education and Corporate training.
• Marks entry in Agresso and PASI
• Student attendance & administration
• Updating student list
• Compiling assignment and program schedules, exam schedules
• Updating the program & student handbooks
• Distribution and collection of exams
• Distribution and compilation of student survey results
• Updating course outline templates
• Assisting in maintenance of Moodle and D2L courses
• Compile Program book lists
• Ordering instructor and learner resources
• Tracking and coding invoices, timesheets, and expense claims.

Onsite learner, instructional faculty, and staff support

• Proctoring exams
• Room booking for public training
• Assisting with orientation, distributing books

Required Qualifications

• College Certificate in Office or Business Administration, one-year university or equivalency;
• Two to three years of experience within an office or educational environment requiring similar duties;
• High level skills with MS Office including: MSWord, Excel, Access, PowerPoint, Outlook and Explorer;
• Excellent communication skills;
• Strong service orientation and excellent customer service skills;
• Ability to work in a fast-paced environment and adapt to changing technology;
• Team oriented;
• Ability to manage multiple tasks and deadlines.