Careers at NLC

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries.

The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following full time ongoing position available:

 Administrative Assistant, Dean, Health, Human Services & University Studies

 Reference #NLC-2150R

 Salary Range: 49,428 $ to $60,648 per year

October 2024 to ongoing          

Location: Slave Lake

Qualifications:

• Minimum 1-year certificate in Office Administration or related field.
• Three or more years’ experience working in an administrative assistant position.
• Excellent organizational and communication skills
• Proficiency using Microsoft Office Suite.
• Ability to manage multiple projects simultaneously.
• Ability to work independently and in a team environment.
• Knowledge of Learning Management Systems would be considered an asset
• A combination of education, training and experience may be considered.
• Class 5 Driver’s License is an asset.

Successful candidate must provide University or College Transcripts to Human Resources prior to commencement.

This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees. 

For complete details on this employment opportunity, visit us online at www.northernlakescollege.ca click on Careers. Please submit a resume quoting the reference number NLC-2150R  to:

Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB  T0G 2A3

Alternatively, fax resume to 780 849-5881

Closing Date: October 7, 2024

Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.                                 

Position Description

Administrative Assistant, Dean, Health, Human Services, & University Studies

Nature and Scope of Work

The Administrative Assistant, Dean, Health, Human Services, and University Studies duties include managing and maintaining curriculum projects and contracts; assisting with creating and managing project processes and reporting, proofreading, editing, and formatting curriculum and various documents. Administrative duties include, but are not limited to, recording and transcribing minutes; preparing training and learning material; arranging meetings and preparing high quality documents, reports, and correspondence.

Duties and Responsibilities

Project Management

• Report on the status of assigned projects to the Centre’s Dean.
• Proofread, edit, and format curriculum and various documents and letters.
• Prepare and maintain forms, reports and tracking systems for multiple contracts.
• Participate in Centre for Teaching and Learning team and curriculum project meetings, and other meetings as required.

Administration

• Record and transcribe Educational Technology Committee minutes and other meeting minutes, and help prepare agendas and post to Brightspace.
• Support Health and Human Services program faculty and staff, including room bookings, hotel bookings, and completing required paperwork.
• Enter student grades, when necessary.
• Answer e-mails in a timely manner, directing inquires to appropriate team members.
• Maintain an update to date project list.
• Order and maintain office supplies including preparing the purchase orders and goods received.
• Provide support to the Centre for Teaching and Learning, Health and Human Services programs, and Dean, Health, Human Services, and University Studies by email, phone, and in-person as needed.

Accounting, Budgeting and Contract

• Assist Centre’s Dean in budget preparation.
• Code invoices and acquire necessary approvals.
• Gather and code monthly receipts for Dean’s Visa Cardholder Activity.
• Liaise with finance regarding invoicing and contract payments.

Knowledge, Skills and Abilities

• Excellent editing skills.
• Proficient in Microsoft Office programs.

Required Qualifications

• Minimum 1-year certificate in Office Administration or related field.
• Three or more years’ experience working in an administrative assistant position.
• Excellent organizational and communication skills
• Proficiency using Microsoft Office Suite.
• Ability to manage multiple projects simultaneously.
• Ability to work independently and in a team environment.
• Knowledge of Learning Management Systems would be considered an asset
• A combination of education, training and experience may be considered.

 Suggested Additional Qualifications

• Class 5 Driver’s License

This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees