Careers at NLC

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries.

The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following  Full time ongoing position:

Administrative Assistant, Human Resources

Please submit a resume quoting the reference number NLC-2174  to:

Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB  T0G 2A3

Alternatively, fax resume to 780 849-5881

Closing Date: October 17, 2024

Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.     

Successful candidate must provide University or College Transcripts to Human Resources prior to commencement.                        

Nature and Scope of Work:

• Reporting to the Manager of Employee and Labour Relations and the Assistant Director of Human Resources, the Human Resources Administrative Assistant is integral to supporting various HR functions and programs. This position involves handling time-sensitive tasks and highly confidential information with discretion and professionalism. 

Duties and Responsibilities:

Recruitment Support:

• Track recruitment data and documents on spreadsheets; following up on missing documents as necessary
• Prepares, schedules and organizes meetings for interviews
• Prepares interview package for hiring manager
• Ensures documents are up to date and available for hiring manager
• Assists in onboarding of new employees by providing commencement documents, obtaining signatures for payroll and benefits.
• Assist with criminal record checks and drivers abstracts.
• Assist in updating the recruitment and selection manual as directed by the Manager, Employee and Labour Relations
• Providing back up or assistance within the recruitment unit to ensure timely hiring of positions
• Send out employee announcements and career opportunities
• Posting job opportunities to website and advertisements to agencies when required.
• Assist with the recruitment of the Work Study Program.
• Work as a team with other Human Resources staff to actively promote retention of employees through new employee onboarding and orientation to the College.

Human Resources Support:

• Assist with updating and formatting the appropriate Human Resources policies, procedures, and regulations.
• Assist with salary surveys and compile statistics
• Responsible for ensuring the organizational chart is up to date
• Attending meetings, setup of agenda packages, completion of meeting minutes, and follow-up on action items, when required
• Research other Post-Secondary Institutions or Legislation as requested by the Assistant Director, Human Resources, and/or Manager, Employee and Labour Relations.
• Assist the Assistant Director of Human Resources with day to day operations relating to payroll and benefits.
• If required, assist the Executive Director with negotiations, compiling statistical information, researching legislated regulations (Employment Standards Code), etc.
• Assist the department with paperwork and letters as required.

Administrative Support:

• Reconciliation of accounts including tracking the department expenses, verifying coding, assisting with forecasting, and completing monthly credit card reconciliations.
• Maintain excellent customer services for both internal and external stakeholders.
• Assist with letter writing.
• Process business card requests.
• Records Management
• Preparation/assistance of highly confidential correspondence.
• Responsible for general office duties including answering telephone, ordering supplies, filing, photocopying, incoming and outgoing mail.
• Organize and maintain paper and electronic filing system.
• Coordination of travel arrangements for the department.
• Other related duties as required.

Knowledge, Skills and Abilities

• Exemplary interpersonal skills with an ability to work effectively and cohesively with others.
• Able to work independently and as part of a team applying a high-level ability of creative and or problem-solving skills.
• Advance level of written, verbal, and listening communication skills.
• Strong organizational skills.
• Strong time management skills, prioritizing work load and meeting deadlines.
• Ability to work with sensitive and confidential information exercising tact and diplomacy.
• Strong ability in comprehending different system and operations, with a strong willingness to learn.

Qualifications:

• The successful candidate must possess a college certificate in Office Administration, Business Administration, or related field.
• 1-3 years of related experience. Experience in a Human Resources environment will be an asset.
• Strong computer skills in MS Office (Word, Excel, Outlook)
• Excellent customer service and organizational skills
• Ability to work in a fast-paced environment
• Must provide a clean criminal record check
• A combination of work experience, training, and education may be considered.