Careers at NLC

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following ongoing position available:

Executive Assistant, Vice President, Academic

Salary: $65,628 to $86,100 per year
Location: Slave Lake
August 11, 2025 to ongoing

Qualifications:

• College Diploma in Business or Office Administration; a Bachelor’s degree is an asset.
• Strong technical skills with office software.
• Exceptional written, verbal and interpersonal communication skills.
• Human Relation Skills i.e. ability to inspire trust and confidence in relationships with others; the ability to exercise diplomacy when dealing with customers and to provide leadership, organizational and decision-making skills.
• Experience working in a unionized environment.
• Ability to adjust priorities quickly depending on situational needs.
• A combination of experience and training may be considered.

Division:  Learners Services

Purpose: This position reports to the Vice President, Academic (VPA) and requires exceptional decision-making skills. Responsibilities include prioritizing tasks, organizing workloads, developing effective lines of communication, managing administrative duties and interacting with college staff and the public. The Executive Assistant must address sensitive issues promptly, maintain a professional image, and ensure confidentiality.

Duties and Responsibilities:

Coordination

• Provides comprehensive support to the VPA, ensuring seamless information flow and efficient management of activities within a dynamic and evolving environment.
• Communicates with the VPA and Deans, handling sensitive information with discretion, sound judgment, and effective problem-solving skills.
• Provides support and coordination for meetings of the Deans, Academic Council and ad hoc committees as required.
• Coordinates the VPA’s calendar and travel arrangements as required.
• Ensures compliance with governing documents regarding file management and retention.

Administration

• Provides expertise, knowledge and assistance to college-wide personnel as requested.
• Assists in organizing and coordinating certain college functions as required.
• Maintains records to monitor special projects, such as the strategic planning process.
• Maintains close working relationships with other departments within the college and provides administrative support when required.

Budget

• Assists in compiling budget information as requested and submits necessary corrections to the finance department to ensure accuracy and completeness.
• Prepares and reviews expense claims, manages visa logs, and processes invoices for the VPA, ensuring accuracy and timely completion.

Liaison

• Disseminates information accurately and promptly from the VPA to the Deans and the college upon request.
• Maintains regular communication with government departments to ensure effective collaboration and information exchange. Tracks deadlines meticulously and ensures accurate information entry when reporting changes in the Provider and Programs Registry System (PAPRS), Teacher Workforce Information System (TWINS), and Provincial Approach to Student Information (PASI) systems.
• Liaise with counterparts at other post-secondary institutions and Ministry personnel to collect data for reports, etc.

Contacts (Internal and External):

• College community
• Other colleges/institutions
• Government departments
• General public
• Students

Experience:

• Five years’ related experience, preferably in a post-secondary educational setting.
• Familiarity with the college systems, policies, operations and services would be an asset.
• Knowledge of sensitive liaison/public relations protocol.
• A combination of experience and training may be considered.

Successful candidate must provide College or University transcripts and a Criminal Record Check to Human Resources prior to commencement.

Please submit a resume quoting the reference number NLC-2202 to: Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB  T0G 2A3  or alternatively Fax: 780-849-5881

Closing Date: June 3, 2025

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.