Careers at NLC

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following full-time ongoing position available:

Administrative Assistant, Chair, Academic Upgrading and CCEC

Salary: $47,976 to $58,548 per year
Location: Slave Lake
July 2, 2025 to ongoing

Qualifications:

• College Certificate in Office or Business Administration, one-year university or equivalency
• Two to three years of experience within an office or educational environment requiring similar duties
• High level skills with MS Office 365 including: MSWord, Excel, Access, PowerPoint, and Outlook
• Excellent communication skills
• Strong service orientation and excellent customer service skills
• Ability to work in a complex, multifaceted environment with a variety of responsibilities and deadlines.
• Team oriented with a friendly, positive, “can-do” attitude
• A combination of education, training, and experience may be considered

Nature and Scope of Work

The Administrative Assistant, Chair, Academic Upgrading reports to the Chair, Academic Upgrading and the CCEC Executive Secretary. This position is responsible for the direct administrative support to the Chair, the department, and the CCEC. The Administrative Assistant works closely with the team to support all program initiatives at the College. 

Duties and Responsibilities:

Providing administrative functions for the Chair

• Reception for office
• Student attendance reports for audits
• Tracking employee timesheets for wage & sessional employees
• Order supplies & keeping track of campus budgets
• Track Employee PD applications
• Compile queries and data reports
• Compile site estimates & site requests
• Updating Master Program Plan entries
• Process VISA receipts and submit reports
• Compiling and filing monthly financial reports
• Tracking and coding expense claims.
• File management
• Researching, drafting and tracking documentation as required
• Compiling student completion reports

Coordinating and providing administrative functions for the department

• Marks entry in Unit 4 and PASI
• Primary department contact for PASI related entries: Grades, Diploma Exams, Student List(s), etc.
• Primary department contact and administrator for Alberta Education virtual testing platform: Vretta.
• Student attendance & administration
• Updating student list
• Updating the program & student handbooks
• Distribution and collection of Diploma Exams
• Updating course outline templates
• Compile Program book estimates & communicating with bookstore for new material
• Ordering instructor and learner resources

Onsite learner and instructional staff support

• Student book orders
• Proctoring exams
• Assisting with orientation, distributing books

Other Duties as Assigned including:

• Administrative support for the Council of Community Education Committees (CCEC)
• Update and maintain CCEC financial records, files, and membership
• Organize and prepare for meetings CCEC and Community Education Committee (CEC) meetings.
• Work with CCEC Executive Secretary to ensure effective operation of the CCEC and it’s CEC’s.

This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees.

Successful candidate must provide college or university transcripts and criminal record check to Human Resources prior to commencement.

Please submit a resume quoting the reference number NLC-2211  to:

Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB  T0G 2A3 or fax resume to: 780-849-5881

Closing Date: June 19, 2025

Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.