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Careers at NLC

Careers at NLC

Administrative Assistant, Human Resources .5 FTE

Administration

Status:

.5 FTE

Location:

Slave Lake

Competition #:

NLC-1887R

Open To:

All Applicants

Date Posted:

June 16th, 2021

Closing Date:

July 31st, 2021 - 11:59pm

Compensation Rate:

$22,542 to $27,516 per year

Hours Per Week:

18

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including academic upgrading, business & administrative studies, health & human service careers, pre-employment & apprenticeship trades, resource technology, university studies, and continuing education & corporate training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following .5 FTE ongoing position available.

Administrative Assistant, Human Resources

Reference #NLC-1887R

Salary Range: $22,542 to $27,516 per year

Location: Slave Lake

August 2021 to ongoing

Qualifications:

  • The successful candidate must possess a college certificate in Office Administration.
  • 3-5 years of related experience. Experience in a Human Resources environment will be an         asset.
  • Strong computer skills in MS Office (Word, Excel, Outlook)
  • Excellent customer service and organizational skills
  • Ability to work in a fast paced environment
  • Must provide a clean criminal record check

Successful candidate must provide College or University transcripts and a Criminal Record Check to Human Resources prior to commencement.

For complete details on this employment opportunity, visit us online at: www.northernlakescollege.ca click on Careers

Please submit a resume quoting the reference number NLC-1887R to: Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB  T0G 2A3  or alternatively Fax: 780-849-5881

Closing Date: July 31, 2021

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

Position Description

Administrative Assistant, Human Resources

Major Job Function: To provide administrative support directly to the Assistant Director Human Resources and to support the Human Resources department. The incumbent will be responsible for time sensitive and highly confidential information within the Human Resources department.

Duties and Responsibilities:

  • Reconciliation of accounts including tracking the department expenses, verifying coding, assisting with forecasting, and completing monthly credit card reconciliations.
  • Responsible for tracking and recording all professional development requests, verification of coding (expense claims and credit card activity relating to professional development). Reconcile expenses to ensure proper coding is applied. 
  • Maintain excellent customer services for both internal and external stakeholders.
  • Assist with salary surveys and compile statistics.
  • Responsible for ensuring the organizational chart is up to date.
  • Process business card requests.
  • Preparation/assistance of highly confidential correspondence.
  • Responsible for general office duties including answering telephone, ordering supplies, filing, photocopying, incoming and outgoing mail.
  • Process drivers abstract request.
  • Organize and maintain paper and electronic filing system.
  • Support the Human Resources department.
  • Assist with setting up interviews and recruitment packages.
  • Assist with the Coordination of College events.
  • Coordination of travel arrangements for the department.
  • Formatting the appropriate Human Resources policies, procedures, and regulations.
  • Attending meetings, setup of agenda packages, completion of meeting minutes, and follow-up on action items, when required.
  • Other related duties as required.

Skills/Knowledge:

  • Excellent written and oral communication skills
  • Strong customer service skills
  • Ability to meet strict deadlines
  • Adhere to confidentiality standards
  • Strong organizational skills
  • Familiar with college policies, procedures and regulations
  • Familiar with budget processes and ability to track expenditures
  • Excellent computer skills (Excel, Word, Outlook, Internet, Agresso, Electronic file management, etc.)
  • High attention to details

Contacts (Internal and External):

  • College community
  • Other colleges/institutions
  • General public

Qualifications:

  • The successful candidate must possess a college certificate in Office Administration.
  • 3-5 years of related experience. Experience in a Human Resources environment will be an asset.
  • Strong computer skills in MS Office (Word, Excel, Outlook)
  • Excellent customer service and organizational skills
  • Ability to work in a fast paced environment
  • Must provide a clean criminal record check

 

 

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